Terms & Conditions

1. Service scope

These sample Terms & Conditions describe the proposed basis for using KhataKitab’s website and school-management platform. The service helps schools manage attendance, fees, student records and parent communication. Available features depend on the school’s selected plan and configuration.

The final terms should be read alongside the school’s subscription agreement and the Privacy Policy. Any order-specific arrangements, permissions and service commitments should be confirmed in the agreement with the school. This draft does not replace an existing signed agreement.

2. Accounts and authorized use

Access is intended for schools and the administrators, teachers, parents or other users they authorize. Use your own account, provide accurate account details and keep your sign-in credentials confidential. Your access should be limited to the tasks and records assigned to your role.

Do not share passwords, impersonate another person or access another school’s information. Tell your school administrator and KhataKitab support if you suspect unauthorized access. School administrators should review permissions and remove access when a user no longer needs it.

3. School responsibilities

Each school is responsible for the information it uploads, the permissions it grants and its use of the platform. Schools should have the authority and any necessary notices or permissions to process student, parent and staff information, in accordance with applicable requirements.

• Keep attendance, fee and student records accurate, and review changes before relying on them.
• Set appropriate staff access and communicate relevant policies to families and users.
• Use reports and messages responsibly; the school remains responsible for its administrative decisions.

4. Fees and payment

Subscription prices, billing periods, payment methods and any applicable taxes should be set out in the school’s quote or agreement. The school is responsible for reviewing those details and paying agreed charges. Student fee records in the platform are separate from the school’s subscription fees.

Any trial, renewal, cancellation, refund or overdue-payment arrangements must be confirmed in the applicable agreement. This sample document does not promise free access, automatic refunds or a particular price. Questions about a charge should be raised with support.

5. Ownership and permissions

Schools and the relevant rights holders retain their rights in the records and materials they provide. The proposed permission to KhataKitab is limited to hosting, processing and using that material as needed to deliver and support the agreed service, subject to the applicable data arrangements.

KhataKitab’s software, website, branding and other platform materials remain the property of their respective owners. Access to the service does not transfer ownership. Do not copy, resell or use platform materials beyond the permissions in the final agreement or applicable law.

6. Acceptable use

Use KhataKitab lawfully and in a way that respects the privacy and rights of others. Do not use the platform to send harmful or unlawful content, misrepresent school communications or interfere with the service.

• Do not upload malware, attempt to bypass access controls or disrupt other users.
• Do not collect, disclose or export records without appropriate authorization.
• Do not use school contact details for unrelated spam or unauthorized marketing.

7. Availability and changes

The platform may need maintenance, updates or changes to features. Access can also be affected by internet connections, devices and third-party services. Specific availability targets or support commitments, if offered, belong in the school’s agreement rather than this draft.

Schools should maintain suitable procedures for essential tasks when access is interrupted and check the accuracy of records after an issue. KhataKitab may update the service over time; material changes should be communicated through an appropriate channel.

8. Suspension and termination

The final agreement should explain when a school or KhataKitab may end access. Suspension may be appropriate to address unauthorized use, security risks, non-payment or a material breach, with notice and an opportunity to resolve the issue where appropriate.

On termination, users should stop accessing the service. Export, return or deletion of school records should follow the school’s agreement and applicable obligations. Contact support before closing an account to discuss available options; this draft promises no fixed export or deletion period.

9. Liability and limitations

KhataKitab supports school administration but does not replace professional advice or the school’s responsibility to verify records and decisions. No particular educational, financial or administrative outcome is guaranteed by this sample wording.

Any warranties, liability limits, exclusions and remedies must be reviewed in the final agreement under applicable law. Nothing in the approved terms should exclude rights or liabilities that cannot lawfully be excluded. This draft does not set a financial liability cap or a governing jurisdiction.

10. Updates and contact

The approved terms may be updated to reflect changes to the service or applicable requirements. The published version should show its approved effective date and explain how material changes are communicated. The approval process and notice arrangements remain to be confirmed.

For questions about these terms or your school’s subscription, contact support@khatakitab.com. Include your school name and the topic you need help with. Please do not include passwords or sensitive student information in your message.